Strong Focus on HIPAA Compliance
The YMMS platform is built to securely manage sensitive information about club members, including awards, class progress, insurance details, and health records. Because some of this information falls under healthcare privacy standards, YMMS places a strong emphasis on aligning with HIPAA (Health Insurance Portability and Accountability Act) requirements.
YMMS operates under formal agreements with the North American Division that clearly define how personal and health-related data must be handled. These agreements include strict confidentiality requirements and enforce safeguards that support HIPAA-related compliance.
Our legal and technology teams are actively working together to continuously review and strengthen the platform’s alignment with HIPAA standards. This includes ongoing updates, risk evaluations, and coordination with trusted partners to ensure that sensitive health information is handled appropriately and responsibly.
From a technical standpoint, YMMS protects your data by:
- Using secure encryption (HTTPS/SSL) to safeguard information during transmission
- Restricting access to sensitive data so only authorized personnel can view it
- Monitoring system activity and maintaining detailed access logs
- Following established security policies and regular risk assessments
- Maintaining a tested incident response process to quickly address any concerns
What this means for you:
YMMS is designed with healthcare-level privacy in mind. Through a combination of legal oversight, secure technology, and ongoing compliance efforts, the platform works to protect sensitive information in accordance with HIPAA principles.
Frequently Asked Questions
Is my child’s health information really safe?
Yes. YMMS is designed with strong safeguards that align with HIPAA standards. Health information is protected through secure systems, restricted access, and ongoing monitoring.
Who can see my child’s information?
Only authorized individuals—such as approved club leaders or administrators—can access relevant information, and only as needed to support your child’s participation and safety.
Why does YMMS collect health and insurance information?
This information helps leaders respond appropriately in case of emergencies and ensures your child can safely participate in club activities.
Is my information protected when I use the website?
Yes. YMMS uses secure encryption (HTTPS/SSL), which protects your data while it is being transmitted online.
What happens if there is a security issue?
YMMS and the NAD have a tested incident response plan in place. If any issue arises, it is addressed quickly and carefully to protect your information.
Is YMMS fully HIPAA compliant?
YMMS is actively maintained with HIPAA requirements in mind. Legal and technology teams work together to continuously review and strengthen compliance and ensure proper handling of all sensitive health data.
Can I request changes or updates to my information?
Yes. You can contact your Club Director or Club Secretary to update or correct information at any time.